“Personal information” as used in this policy refers generally to any information that can be used, alone or in combination with other information, to identify an individual. This may include, for example, your name, mailing address, e-mail address, telephone number or other contact information. It may also include other, more technical types of information, but only when this information identifies you personally. Anonymized personal information that cannot be associated with an identifiable individual is not considered personal information if it is, at any time, reasonably foreseeable in the circumstances that this information will no longer allow you to be identified directly or indirectly in an irreversible manner.

Below is a description of the personal information we may collect about you during our interactions.

Information collected directly from you:

• Identifiers and contact information including your e-mail address, your name, your telephone number and the name of your company or academic organization. We collect this information when you contact us, use our services, or participate in our research, entrepreneurship, or training projects.
• Professional information including information in your CV, cover letter, work experience and educational background. In particular, we collect this information when you apply for a position at UM6P Canada and upon submission of a research or innovation/entrepreneurship project.
• Information about your interests and projects including your areas of interest and the projects or initiatives in which you are involved or plan to become involved at UM6P Canada. In particular, we collect this information when you submit a research or innovation and entrepreneurship project to us.
• Additional information we may collect any other personal information you share with us, including when you contact us via our Online Application Form [insert link to form].

Information collected automatically:

We automatically collect information when you use our website using technologies such as cookies and pixels. The technical information we collect includes information about the device you are using, including (where applicable) your Internet, telecommunications or mobile service provider, your IP address, your device identifier, the date and time of your visit, the pages of the website you visited and the referring URLs.

We may use your personal information for purposes such as providing our services and training, managing our research and entrepreneurship projects, and for purposes related to the security of our computer system. More specifically, we may use your personal information for the following purposes:

• To provide our services: We may use your personal information to offer our services such as facilitating your enrolment in one of our training courses or making an appointment to better understand your needs.
• Management of our website: We may use your personal information to manage and facilitate the use of our website, which may include the use of cookies and other similar technologies. For example, we may use cookies from third-party analytics services on our website such as Google Analytics. To learn more about Google Analytics and how to disable it, visit: Google Analytics.
• Contacting us: If you contact us with an inquiry, we may use your personal information both to respond appropriately and contact you at a later date for further considerations. We may also use your personal information to conduct collaborative and/or business development purposes, to promote our services and offerings, to share organizational and ecosystem developments, to facilitate your participation in our activities, and to inform you of changes to our services. You may expressly withdraw your consent to the use of your personal information when we send promotional e-mails by clicking on the unsubscribe link at the bottom of such e-mails.
• Promotions: We may use your personal information to better understand your preferences and to customize our communications and promotional offers accordingly. You may expressly withdraw your consent to the use of your personal information for promotional purposes by following the instructions provided in the Your Privacy Rights section below.
• Evaluation of your application: After evaluating your eligibility for current and future career opportunities, we may use the information you provide in the course of your application to UM6P Canada.
• For other purposes authorized or required by law: We may use personal information without your consent when legally permitted or required to do so. For example, to comply with a legal obligation or to protect the rights of UM6P Canada or to enforce or apply our Terms of Use and other agreements, or to detect, prevent or investigate suspicious, unauthorized, fraudulent, illegal, or unlawful activities.

We do not share your personal information with third parties without your consent, except as described below or as required or authorized by law.

• Service providers: We may use service providers to carry out specific services, such as hosting and data processing, data analysis, marketing, transaction processing, and other similar services. As a result, these service providers may process or handle personal information on our behalf.
• Partners: We may share your personal information with our research partners when necessary to conduct joint projects or advance collaborative research.
• Business transactions: We may share personal information to facilitate or enable any business or commercial transaction involving UM6P Canada to the extent permitted by applicable law.

Please note that within UM6P Canada, our employees may have access to all or part of your personal information when necessary for the performance of their duties.

Some of our affiliates and service providers are based outside Canada, including in Morocco. Their processing of your personal information will therefore involve a transfer of information outside Quebec and/or Canada and your personal information may be subject to the law of a foreign jurisdiction, including any law authorizing or requiring disclosure of the information to the government, government agencies, courts and law enforcement authorities in that jurisdiction.

Under the privacy laws applicable in the region in which you reside, you may have the following rights with respect to your personal information, subject to the limited exceptions set out in those laws:

• Right to information: You have the right to ask us questions about the processing of your personal information, including questions about the categories of individuals who have access to your personal information within UM6P Canada and the applicable retention period.
• Right of access: You may ask whether we hold any personal information about you and, if so, you may request access to that personal information. Depending on the laws applicable in the region in which you reside, you may have the right to request that we disclose (and to a third party, if applicable) the personal information you have provided to us in a structured, commonly used technological format.
• Right of rectification: You have the right to request the correction of any personal information you believe to be incorrect or misleading, and the completion of any information you believe to be incomplete.
• Right to withdraw consent: You may withdraw your consent to the processing of your personal information to the extent permitted by law and our contractual obligations. However, you understand that, in this case, you will no longer be able to benefit from our products and services.

To exercise your privacy rights, please contact us using the details provided in the Contact Us section below.

We will retain your personal information for as long as necessary to fulfill the purposes for which it was collected. However, we may retain your personal information for a longer period if necessary to comply with our legal and regulatory obligations to retain information or records.

We protect and safeguard your personal information using physical, electronic, and procedural measures appropriate to the volume and sensitivity of the information, the purposes for which it is to be used, and the format in which it is stored. This includes security measures to protect your information against loss and theft, as well as unauthorized access, disclosure, copying, use, or modification. More specifically, we implement the following measures to protect your personal information:

• Internal policies and procedures: We define the roles and responsibilities of our employees, representatives, and service providers throughout the information life cycle and limit access to information on a need-to-know basis.
• Physical, electronic, and procedural safeguards: We comply with current standards to protect personal information.
• Technical safeguards: Where information is collected or stored electronically, we use encryption, firewalls, passwords, anti-virus software, and similar measures.
• Designated Privacy Officer: We have a Privacy Officer to oversee UM6P Canada's compliance with applicable data protection laws.
• Procedures for handling complaints and inquiries: We have procedures in place to receive, investigate, and respond to complaints or inquiries regarding UM6P Canada's information handling practices.
• Contractual protections: We ensure that service providers with whom we share personal information maintain adequate protections and security standards.

If you have reason to believe that personal information has been compromised or unlawfully accessed, used, or disclosed, please contact us using the information provided in the Contact Us section below.

This policy applies as of the effective date indicated above and may be amended on a periodic basis at our sole discretion. We recommend that you periodically review this policy, as it may be updated or revised over time. If we make material changes, we will take reasonable steps to notify you, including posting the revised policy on our website with sufficient notice.